Best Entity Management Software in 2026
Quick answer: Unusually for this market, you can price this category before speaking to anyone. EntityKeeper publishes $465 a month or $5,000 a year for up to 100 entities and $925 a month or $10,000 a year for up to 200, with a one-time implementation fee of one sixth of the annual subscription. Athennian publishes $25,000 a year for its Essentials tier covering 100 entities, with higher tiers on request. Diligent Entities is reported from around $10,000 a year, and CSC publishes nothing. Xakia includes entity management in its published $155 tier. The decision is rarely about features: it is whether you are managing a stable set of holding companies or a group that constantly incorporates, restructures and files.
Comparison
| Tool | Score | Best for | Price | Key strength |
|---|---|---|---|---|
| EntityKeeper | 9.3 | under 100 entities with a stable structure | $5,000 to $10,000/yr, published | Fully published pricing and unlimited users |
| Athennian | 8.6 | groups that constantly incorporate and restructure | From $25,000/yr, published | Built for transactional entity work, not just records |
| Diligent Entities | 7.7 | large global groups with board and governance needs | Reported from ~$10,000/yr | Entity data joined to board governance |
| CSC | 6.8 | having filings handled rather than tracked | No published price | Registered agent and managed filing services |
| Xakia | 6.2 | entity management alongside matter and spend | $100 to $230 per user/mo, published | Published price with legal operations in one product |
| Mitratech | 5.3 | one vendor across legal operations in a regulated business | No published price | Breadth across entity, matter, spend and compliance |
Fit by buyer
Scored 1 to 5 for each buyer, where 5 means the tool was built for them and 1 means it is the wrong tool. Scope is different: it is how much of the job the tool does, from a single step to a whole lifecycle, and a low score there means narrow rather than bad. These ratings are the same for a tool wherever it appears; the score shown beside each entry is for this guide specifically. A tool can lead one column and come last in another, and the right answer still changes with who is asking. How we score.
| Tool | Lawyer in Word | In-house legal | Commercial team | Enterprise | Scope | Price |
|---|---|---|---|---|---|---|
| EntityKeeper | 1 | 3 | 2 | 2 | 2 | Published |
| Athennian | 1 | 4 | 1 | 4 | 4 | Published |
| Diligent Entities | 1 | 4 | 1 | 5 | 4 | Reported |
| CSC | 1 | 3 | 1 | 5 | 4 | None |
| Xakia | 1 | 5 | 2 | 3 | 4 | Published |
| Mitratech | 1 | 4 | 1 | 5 | 5 | None |
Which one, for your situation
| If this is your situation | Start with |
|---|---|
| Under 100 entities with a stable structure | EntityKeeper |
| A group that constantly incorporates and restructures | Athennian |
| A large global group with board and governance needs | Diligent Entities |
| You want filings handled for you, not just tracked | CSC |
| Entity management alongside matter and spend | Xakia |
| A regulated enterprise wanting one vendor across legal operations | Mitratech |
The 6 best entity management platforms
1. EntityKeeper: Best for under 100 entities with a stable structure
9.3 out of 10 how this is calculated
The verdict: The clearest pricing in this category and the cheapest credible entry point. Every tier carries the same features and differs only on entity count, which is refreshingly honest and means a smaller group is not paying by losing capability.
Pricing: Published in full. Corporate $465 a month or $5,000 a year for up to 100 entities, Enterprise $925 a month or $10,000 a year for up to 200, and Platinum on request above 200. Annual billing saves roughly 10%. Every plan carries a one-time implementation fee equal to one sixth of the annual subscription, and user licences are unlimited on all tiers.
Standout features:
- Full published rate card with monthly and annual figures
- Unlimited users on every tier
- Identical features across tiers; only entity count differs
- Org chart and ownership structure mapping
- Document storage against each entity
Limitations: The one-time implementation fee of a sixth of the annual subscription is real money on top of the headline, roughly $833 on the $5,000 plan, and is easy to miss. Tier boundaries are hard: at 101 entities you move from $5,000 to $10,000 a year.
2. Athennian: Best for groups that constantly incorporate and restructure
8.6 out of 10 how this is calculated
The verdict: Built around entity work as an ongoing activity rather than a filing cabinet: incorporations, share transactions, minute books and the documents each produces. For a group where the structure changes often, that transactional focus is what separates it from record storage.
Pricing: Partially published. The Essentials tier is published at $25,000 a year including 100 entities. Professional (200 entities) and Enterprise (300 entities) are contact-sales only.
Standout features:
- Publishes an entry price, rare above the small-business tier
- Built for incorporations, share transactions and minute books
- Document generation from entity data
- Ownership and org structure with transaction history
- Strong in Canadian and US corporate work
Limitations: At $25,000 a year for 100 entities it is five times EntityKeeper's published price for the same entity count, which is only justified if you genuinely need the transactional depth. Its two higher tiers return to contact-sales, so the transparency stops at the entry point.
3. Diligent Entities: Best for large global groups with board and governance needs
7.7 out of 10 how this is calculated
The verdict: The choice where entity management is one part of a governance requirement that also covers boards, directors and filings. Joining entity records to board and director data is genuinely useful for a large group and is the reason to accept the platform around it.
Pricing: No published price. Reported from approximately $10,000 a year, rising substantially with entity count and with the wider Diligent governance suite.
Standout features:
- Entity records joined to board and director governance
- Handles large multi-jurisdiction group structures
- Compliance calendar and filing deadlines
- Part of a wider governance and board suite
- Established in large enterprise deployments
Limitations: It publishes nothing, and the reported entry figure rises steeply with entity count and modules, so the starting point is a poor guide to the eventual bill. It is also more governance platform than a group wanting entity records alone needs.
4. CSC: Best for having filings handled rather than tracked
6.8 out of 10 how this is calculated
The verdict: Different in kind from the software here: you are buying a service that does the filings, with software attached, rather than software that reminds you to do them. For a lean team managing entities across many jurisdictions that trade is often the right one.
Pricing: No published price and no reliable reported figure we could source. Priced as a services engagement combining software with registered agent and filing work.
Standout features:
- Registered agent services across many jurisdictions
- Managed filing rather than filing reminders
- Software layer over the service engagement
- Long-established in multi-jurisdiction corporate services
Limitations: No published or reliably sourced price, and it is a services relationship rather than a subscription, which makes it hard to compare directly with the software here. Judged purely as software it is not the strongest option on this page.
5. Xakia: Best for entity management alongside matter and spend
6.2 out of 10 how this is calculated
The verdict: Worth considering where entity management is one requirement among several rather than the whole one. Getting it alongside matter management, intake and spend in a single published-price product avoids running a separate system for a modest entity count.
Pricing: Published in full. Advance $100 per user a month, Professional $125, Enterprise $155 and All-In $230. Entity management appears at the Enterprise tier, so $155 per user a month is the relevant figure here. A 14-day trial runs without a credit card.
Standout features:
- Entity management inside a broader legal operations product
- Published rate card across all tiers
- Matter, intake and spend in the same system
- 14-day trial with no credit card
Limitations: Entity management only appears at the $155 tier, not the $100 entry, and it is a component of a broader product rather than a specialist tool. A group with complex corporate transactions will find Athennian materially deeper.
6. Mitratech: Best for one vendor across legal operations in a regulated business
5.3 out of 10 how this is calculated
The verdict: The consolidation play. Where a regulated enterprise wants entity management to sit with matter, spend and compliance under one vendor and one contract, this is the established option and that is the entire argument for it.
Pricing: No published price and no reliable reported figure we could source. Enterprise sales-led and quoted on modules and scale.
Standout features:
- Entity management within a wider legal operations portfolio
- Long track record in regulated industries
- Handles complex multi-entity group structures
- Established enterprise integration patterns
Limitations: No published or reliably sourced price. As with any portfolio, the entity module is not the strongest in its category, and you are accepting that in exchange for a single vendor relationship.
How we chose
- Is the price published, and on what unit: per entity, per band of entities, or per user?
- What happens at the tier boundary, since pricing bands mean one extra entity can cost a large step change?
- Does it handle the filings and compliance calendar, or only store the records?
- Can it produce an accurate org chart and ownership structure without manual rework?
- Is there an implementation fee, because in this category there usually is and it is often unmentioned?
- We did not score on jurisdiction counts. Every vendor claims wide coverage and the depth per jurisdiction varies far more than the count suggests.
Frequently asked questions
What is the best entity management software in 2026?
EntityKeeper for under 100 entities with a stable structure, published at $5,000 a year. Athennian where the group constantly incorporates and restructures, published from $25,000 a year for 100 entities. Diligent Entities for large global groups needing board governance alongside, reported from around $10,000 a year.
How much does entity management software cost?
Pricing here is unusually open. EntityKeeper publishes $5,000 a year for up to 100 entities and $10,000 for up to 200. Athennian publishes $25,000 a year for its 100-entity Essentials tier. Diligent Entities is reported from about $10,000 and CSC publishes nothing.
Why is Athennian five times EntityKeeper for the same entity count?
They solve different problems. EntityKeeper stores and tracks records. Athennian is built around entity transactions: incorporations, share issues, minute books and the documents each generates. If your structure barely changes you are paying for capability you will not use.
What is the catch with tier-based entity pricing?
The boundary. EntityKeeper's Corporate tier covers 100 entities at $5,000 and Enterprise covers 200 at $10,000, so incorporating a 101st entity doubles the bill. Count your realistic three-year entity number, not today's, before choosing a tier.
Are there implementation fees?
Usually, and they are often unmentioned until late. EntityKeeper publishes its as one sixth of the annual subscription, roughly $833 on the $5,000 plan, which is unusually clear. Ask every other vendor for the one-time cost in writing, because in this category there generally is one.
Do we need this or will a spreadsheet do?
A spreadsheet holds entity records adequately. What it does not do is track filing deadlines across jurisdictions or produce a defensible ownership structure on demand. The usual trigger is a transaction or an audit where somebody asks for the group structure and nobody can produce a current one.
Should we use a corporate services provider instead?
If the constraint is people rather than software, yes. CSC and similar providers do the filings rather than reminding you to, which suits a lean team across many jurisdictions. It is a services engagement rather than a subscription, so compare it on total cost and time saved rather than feature by feature.